876-347-8977
Construction

Site in Junction St. Elizabeth

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Documents Required for Parish Council

📄 Proof of Ownership

  • Land Title / Sales Agreement / Gift of Deed (as applicable)
  • Any supporting ownership documents requested by the Parish Council

🪪 Client Identification & Contact

  • National ID / Passport
  • TRN (if required for your submission)
  • Phone number, email address, mailing address

🧾 Property Tax Status

  • Tax Certificate (not tax receipt) where required
  • Any outstanding balances cleared (where applicable)

📏 Site Information

  • Surveyor’s ID Report / Survey (size, shape, existing structures)
  • Contour information if the building is split-level/basement (if requested)
  • Photos / site visit notes (if available)

🗂️ Authorization (If We Submit on Your Behalf)

  • Signed authorization letter (sample available above)
  • Any additional forms your Parish Council requests
CAMS Client Project Flow

Our Drafting Process

CAMS Client Project Flow

CAMS Client Project Flow

A clear step-by-step journey from request to final handover (based on our drafting process).


Start: Service Request Form

Client action
CAMS action
Payment
Parish Council
  1. 1
    CAMS system

    Request Submitted

    Client completes the Service Request Form on the CAMS website.

    camsjm.com/contact-us

  2. 2
    CAMS system

    Ticket Created & Clarifications

    A ticket is created automatically. CAMS communicates with you to explain the process and confirm requirements.

  3. 3
    Client

    Client Confirms Agreement

    Once you are comfortable with the policy and process, we move you from prospective lead to active client.

  4. 4
    CAMS

    Client Onboarding Setup

    • Project workspace created (file storage for info & drawings)
    • Added to Zoho Books (accounts)
    • Added to collaboration community (updates, communication, notifications)
    • Draftsman assigned
  5. 5
    CAMS

    Live Design Session

    Your draftsman schedules an online booking. You can view the design live and give input in real time (typically via Zoho Meet).

  6. 6
    Payment

    Design Approved → 30% Deposit

    After the design is completed and approved, a non-refundable 30% deposit is required. Work pauses until payment is received.

  7. 7
    CAMS

    Working Drawings Phase

    Detailed working drawings begin. Your project may remain with the same designer or be assigned to another for completion.

    Note: Changes are not advisable at this stage. If changes are required, an additional fee of at least 30% of the drawing cost applies.

  8. 8
    Parish Council

    Submission Documents Collected

    If CAMS is submitting on your behalf, we collect the required documentation for Parish Council submission.

  9. 9
    Parish Council

    Pre-Approval + Watermarked Preview

    You receive a watermarked PDF (or secure link) while pre-approval is processed at the Parish Council.

  10. 10
    Parish Council

    Council Review (~8 weeks)

    We add your project to the Parish Council tracking calendar with an estimated approval time of approximately 8 weeks.

  11. 11
    CAMS

    Corrections (If Requested)

    If the Parish Council requests corrections, CAMS will update drawings promptly to avoid delays. These council-requested corrections are completed at no additional cost.

  12. 12
    Payment

    Final Payment Before Handover

    Final payment is required before drawings are printed/released to the client.

  13. 13
    CAMS

    Printing, Collection & Signing

    Required drawing copies are printed for submission. If you need extra copies, these are billed separately. Client collects drawings and signs a final acknowledgement form.

  14. 14
    Client

    If You Submit Yourself

    If you (or another representative) submit the drawings, please notify CAMS so we can still add your project to the tracking calendar.

Tip: Spend time reviewing your design during the Design Stage to avoid changes during working drawings.
Submit a Request

Architectural Design & Drafting Services Agreement

1. PARTIES

This Agreement is entered into between CAMS Drafting & Construction Ltd. (“CAMS”, “the Architect”, or “the Company”) and the Client, collectively referred to as “the Parties”.

2. SCOPE OF SERVICES

CAMS agrees to provide architectural design and drafting services for the Client’s project as requested. Fees quoted cover design and drafting services only and do not include Parish Council approval fees, engineering stamps, or statutory costs unless explicitly stated.

3. SITE VISITS

3.1 Site visits may be conducted at CAMS’ discretion depending on the adequacy of information provided by the Client.
3.2 One initial site visit may be required to initiate design. Additional visits requested by the Client will incur extra charges.
3.3 If a site visit is conducted and the Client delays the project for more than 14 days or discontinues services, a site visit fee shall be invoiced.
3.4 If the Client proceeds after paying the site visit fee, 50% of that fee will be credited toward drawing costs.

4. DESIGN AND DELIVERY PROCESS
4.1 Request for Drawings

Prospective clients must complete the official Service Request Form available at:
https://camsjm.com/contact-us/

Upon submission:

  • A support ticket is automatically generated.

  • Communication begins between CAMS and the prospective client to explain the drafting process, requirements, and policies.

If the prospective client agrees to proceed:

CAMS will:

  • Create a dedicated project workspace for document and drawing storage.

  • Add the client to Zoho Books (accounting system).

  • Add the client to the project collaboration community, where they can:

    • track project communication

    • collaborate with the design team

    • receive automatic notifications

  • Assign a draftsman to the project.

4.2 Design Stage

The assigned draftsman will schedule an online design session with the client.
During this session:

  • The design is developed live with the client present.

  • The client may provide real-time input and feedback.

This session is typically conducted via Zoho Meet or another approved virtual platform.

Once the design is approved by the client:

  • A non-refundable 30% deposit is required.

  • Drafting work will not proceed until payment is received.

4.3 Working Drawing Stage

After deposit payment:

  • The project moves to the detailed working drawing phase.

  • The drawing may remain with the same designer or be assigned to another draftsman for completion.

Important Notice:
Changes during this stage are strongly discouraged. Clients are advised to carefully review designs during the design stage.

If changes are requested during this stage, an additional fee of not less than 30% of the drawing cost will apply.

4.4 Documentation for Parish Council Submission

At this stage, CAMS gathers all required documents for submission to the Parish Council if the client has requested CAMS to perform submission services.

4.5 Pre-Approval Stage

During this stage:

  • The client will receive a watermarked PDF preview of the completed drawing (or secure access link).

  • The client will be notified via email that drawings are complete and pre-approval is in progress.

Once Parish Council confirms acceptance:

  • CAMS will proceed with printing required drawing copies for submission.

  • Additional copies requested by the client will be charged separately.

Before handover:

  • Client must collect drawings

  • Client must sign final confirmation form

  • Final payment must be completed

Drawings will not be released until payment is received.

4.6 Submission & Approval Monitoring

If CAMS is responsible for submission:

  • The project is entered into the Parish Council tracking calendar.

  • Estimated approval timeline: approximately 8 weeks

If corrections are requested by the Parish Council:

  • CAMS will promptly make revisions

  • No additional fee will be charged for council-requested corrections

If the client or another representative submits drawings:

  • The client must notify CAMS so the project can still be tracked within the approval system.

5. PAYMENTS
  • 5.1 Deposit
    A non-refundable 30% initial payment is required before drafting begins.
  • 5.2 Revisions

  • Fee includes two (2) revision rounds

  • Additional revisions cost 30% of drawing fee

  • 5.3 Final Payment
    Final payment must be made within 14 days of drawing completion.
  • 5.4 Late Payment
    CAMS reserves the right to withhold drawings until payment is received.
6. DETAIL DRAWINGS

Detailed drawings are prepared and shared with the Client in view-only PDF format for review prior to finalization.

7. PRE-APPROVAL PROCESS

CAMS may submit drawings for preliminary council review. Required corrections will be made and resubmitted until pre-approval is obtained.

8. FINAL HANDOVER

Upon final payment:

  • Client receives downloadable PDFs

  • Hard copies provided upon signature

  • Additional copies charged separately

9. SUBMISSION TO PARISH COUNCIL

9.1 Client may submit drawings personally or request CAMS to submit for an additional fee.
9.2 If CAMS submits on Client’s behalf, Client must supply:

  • ID

  • Tax Certificate

  • Proof of ownership

  • Survey report

  • Authorization letter notarized or signed by Justice of the Peace

9.3 Collection of approved drawings is not included unless paid for.

10. CLIENT RESPONSIBILITIES

Client must:

  • Provide accurate information

  • Respond promptly to approvals

  • Submit drawings within 30 days

Failure to submit within this period releases CAMS from responsibility for council-requested changes.

11. TIMELINES

Project timelines depend on Client feedback. Delays caused by Client automatically extend project deadlines.

12. ADDITIONAL PROFESSIONAL REQUIREMENTS

For projects exceeding 3000 sq ft, engineering stamps may be required at Client’s cost. Architectural stamps may be required in rare cases.

13. CONSTRUCTION DISCLAIMER

CAMS is not responsible for:

  • Construction errors

  • Contractor workmanship

  • Misinterpretation of drawings

  • Unauthorized modifications

14. OWNERSHIP OF DOCUMENTS

All drawings remain property of CAMS.
Client receives a non-exclusive license to use drawings solely for construction of the project.

15. TERMINATION & CANCELLATION FEES
Stage Fee Payable
After design approval 50%
Drafting started 80%
Drawings completed 100%
16. COMMUNICATION POLICY

All approvals, changes, and instructions must be confirmed via written communication (email or signed document).

17. FORCE MAJEURE

CAMS shall not be liable for delays caused by events beyond reasonable control, including natural disasters, illness, government actions, or technical failures.

18. GOVERNING LAW

This Agreement shall be governed and interpreted under the laws of Jamaica.

19. ACCEPTANCE

By signing, both parties agree to all terms herein.

Client Name: _______________________
Signature: _________________________
Date: _____________________________

CAMS Representative: _______________
Signature: _________________________
Date: _____________________________

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